• Sr. Administrative Assistant

    LinkedIn Sunnyvale, CA 94086

    Job #2187005911

  • LinkedIn is the world's largest professional network, built to help members of all backgrounds and experiences achieve more in their careers. Our vision is to create economic opportunity for every member of the global workforce. Every day our members use our products to make connections, discover opportunities, build skills and gain insights. We believe amazing things happen when we work together in an environment where everyone feels a true sense of belonging, and that what matters most in a candidate is having the skills needed to succeed. It inspires us to invest in our talent and support career growth. Join us to challenge yourself with work that matters.

    This role will be based in Sunnyvale.

    At LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers a hybrid work option, meaning you can both work from home and commute to a LinkedIn office, depending on what's best for you and when it is important for your team to be together.

    LinkedIn was built to help professionals achieve more in their careers, and every day millions of people use our products to make connections, discover opportunities and gain insights. Our global reach means we get to make a direct impact on the world's workforce in ways no other company can. We're much more than a digital resume - we transform lives through innovative products and technology.

    Searching for your dream job? At LinkedIn, we strive to help our employees find passion and purpose. Join us in changing the way the world works.

    We are looking for a Sr. Administrative Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.

    Responsibilities:

    • Collect and prepare information used for presentations and meetings

    • Document meeting minutes as well as manage action items

    • Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)

    • Coordinate all travel arrangements

    • Manage logistics for special events such as team all-hands or off-sites

    • Prepare and submit expense reports and purchase requisitions in a timely manner

    • Manage special projects, as agreed with manager(s)

    • Work with cross-functional partners on reporting and reconciliation (I.e. budget tracking)

    • Maintain email distribution lists / aliases

    Basic Qualifications:

    • 3+ years of experience working at the senior level in an administrative or coordination role

    Preferred Qualifications:

    • Experience with project and budget management

    • Experience supporting multiple leaders of large teams

    • Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)

    • Excellent communication, teamwork and organizational skills

    • Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks

    • Ability to quickly learn and adopt new technologies and processes

    • Ability to professionally interact with senior leaders and anticipate their needs.

    • Thrives in a fast-paced, demanding environment

    • Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.

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    • Having interviews in an accessible location

    • Being accompanied by a service dog

    • Having a sign language interpreter present for the interview

    A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.

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