Sr. Administrative Assistant

Description

We are offering an opportunity for a Senior Administrative Assistant in the Government sector located in Oakland, California. This role is critical in ensuring the smooth operation of our department, serving as the first point of contact for all inquiries, and providing crucial support to our team. As a Senior Administrative Assistant, you play a key role in managing daily functions, maintaining records, and ensuring compliance with policies.

Administrative Duties

• Directly supervises office administrative staff that include Administrative/Operations Coordinators, and Administrative Specialists

• Assigns and monitor work within these assigned areas, address any issues or concerns while ensuring adherence to established quality standards.

• Collaborate and support team, field/program staff, supervisory staff, and union leadership in various activities such as organizing events, campaigns, and initiatives aimed at engaging members and promoting union participation.

• Provide guidance, support, and training as needed to administrative staff to ensure policy and procedure compliance.

• Identify inadequate or poor work performance and utilize counseling, training and, when necessary, progressive discipline for improvement.

• Manage and monitor office administrative tasks ensuring timely completion using the Local's task management system.

• Identify and make recommendations for streamlined office administrative policies, procedures, and processes.

• Monitor expenditures, identify cost-saving opportunities, and ensure compliance with budgetary guidelines.

• Mediate and resolve conflicts between office staff members.

• Train new employees on office procedures and policies.

• Conduct performance evaluations for administrative staff.

• Assist in enhancing workflow processes to increase productivity and service to members.

• Manage and complete special projects as assigned, including research and planning.

• Participate in meetings, actions, presentations, and trainings.

• Assist in the coordination and participation in labor union activities such as encouraging

• Updates job knowledge by participating in educational opportunities.

Facility Duties

• Support the team in all aspects of facilities operations, including lease management, office maintenance, cleanliness, office equipment/supplies, security and vendor relations.

• Coordinate with vendors and contractors as necessary to address maintenance issues and ensure the safety and functionality of the workplace environment, including repairs, capital improvements, maintenance, and renovations as needed.

• Make sure that the workplace environment adheres to all relevant regulations and safety standards.

Perform other duties as assigned.

Requirements

Requirements

• Bachelor's degree OR high school diploma with a minimum of four years of office administrative or operations services experience.

• 2 years supervisory experience - prior supervisory experience desirable.

• Strong leadership and interpersonal skills with the ability to motivate and inspire staff to achieve organizational goals.

• Excellent organizational skills and attention to detail.

• Proficiency in Microsoft Office Suite and other relevant software applications.

• Ability to prioritize tasks and manage multiple responsibilities effectively.

• Excellent communication skills, both verbal and written.

• Ability to work well with others.

• Must possess a valid driver's license and a safe driving record and insurance.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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