HR Administrative Assistant (Memphis)

Overview:

HR/Field Operations Assistant

Compensation: $20. 19 per hour + monthly bonus potential up to $333

Hours: Monday - Friday, 8:00am to 5:00pm

Job Summary

The HR/Operations Assistant is responsible for ensuring our customers - including but not limited to contract employees, clients, program offices, and alternative delivery teams - receive superior support from offer accepted through start and management of all onboarding responsibilities. This is a customer-facing role that will support customer interactions, problem resolution, and maintaining general office operations, via telephone, email, and in-person.

Key Responsibilities

Client Onboarding

• Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments.

• Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start

Contractor Onboarding

• Provide world class customer service in every interaction to ensure a quality candidate experience

• Ensure accurate and timely entry of candidate data, onboarding process updates, and all other required documentation within the onboarding and compliance process

• Document all candidate/contractor touchpoints and communicate updates in a timely manner

• Coordinate contractor orientations, I9s, and other onboarding requirements within the local field office

• Attend office meetings to help communicate onboarding statuses as needed

• Enter and manage background, drug testing and medical screening process for contractors

• Manage contractor compliance with key E-Verify requirements (e.g., expired documents, expired compliance)

• Manage the HR folder process to ensure onboarding paperwork is completed in a timely manner

Lifecycle Management

• Serve as contact for contractor questions, and facilitate communication to the center to resolve payroll and invoicing issues (adjustments, lost checks, invoice issues, etc.) with a goal of ensuring customer satisfaction and timely resolution

• Partner with the center to update contractor records for address updates, direct deposit changes, etc.

• Manage the processing of live paychecks

• Direct unemployment filing questions and workers compensation inquiries to the proper teams for resolution

Operational Support Activities

• Provide outstanding front office customer service (telephone and reception area)

• Partner with talent acquisition to manage internal onboarding for all field office/on-premise hiring, including I-9 and onboarding paperwork completion, setting up desk, etc.

• In partnership with Field Operations Supervisor, manage internal payroll process

• Asset distribution and collection for new internal hires and terminations

• Maintain outstanding levels of administrative support to all internal and external

• Serve as primary liaison between field office producers and corporate or center-based teams, and find opportunities to drive partnerships between the center and field employees

• In partnership with FOS, manage office purchasing (P-card reconciliation) and vendor management (copier maintenance, kitchen appliance service, etc.)

• Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory

Competencies

• Excellent written/oral communication and interpersonal skills

• Strong decision-making ability

• Ability to tackle complex issues and develop innovative, practical solutions

• Action and detail oriented; able to prioritize while handling multiple tasks

• Excellent time management and focus on deadlines and goals

• Effectively build relationships with all internal partners, both locally and in our corporate and center-based locations

Qualifications

• 2 + years' experience in a customer service-related position

• Associates degree or two years of applicable experience in customer service

• BA/BS degree in Human Resources, Business, and Accounting preferred

aerotekfsg

Our People Are Everything. For more than 35 years, Aerotek Inc. has built a reputation for providing the highest-quality staffing and workforce management solutions. With deep expertise in the manufacturing, logistics, construction, aviation and facility management industries, we partner with more than 13,000 clients and 200,000 light industrial and skilled trades contract employees every year. Our people-focused approach connects quality talent with meaningful work and continuous opportunities. Headquartered in Hanover, Md., Aerotek operates a unified network of over 250 offices across North America. Aerotek is an operating company within Allegis Group, a global leader in talent solutions. To learn more, visit: ~~~.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call ~~~ or email ~~~ for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Actalent is an equal opportunity employer.