Administrative Assistant

Description

This person will sit in the lobby and monitor who is coming in and out, this is a family company so they will be supporting the family with travel arrangements and special events, help with all administrative tasks, running reports and distributing them to sales team, newsletters, assist with holiday party, would like someone who is savvy with social media (linkedin and facebook), will work a little with the HR team.

Key Responsibilities

-Manage and maintain executives' schedules, appointments, and travel arrangements.

-Coordinate meetings, conferences, and events, including arranging logistics and preparing necessary materials.

-Handle incoming calls, emails, and correspondence, responding promptly and professionally.

-Maintain office filing systems, databases, and records accurately and efficiently.

-Assist in the preparation of reports, presentations, and documents as needed.

-Perform general administrative tasks such as ordering supplies, managing office equipment, and handling incoming/outgoing mail.

-Collaborate with team members to support various projects and initiatives.

-Assistance with Charity events.

-Uphold confidentiality and discretion in handling sensitive information.

Fully onsite

Hours: Monday through Friday 8am to 5pm

Skills

Administrative support, Microsoft office, Outlook, Front desk, Travel arrangements

Additional Skills & Qualifications:

Qualifications

-Minimum 2 years' experience as an administrative assistant or in a similar role.

-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. (Strong excel skills)

-Excellent communication skills, both verbal and written.

-Strong organizational and time-management abilities.

-Attention to detail and accuracy in completing tasks.

-Ability to prioritize workload and work effectively under pressure.

-Discretion and professionalism in handling confidential information.

-Strong job tenure (they are not interested in job-hoppers)

-Professionalism

-Minimum education: Associates Degree

Very nice to have

-Experience with travel arrangements

Experience Level

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.