Administrative Assistant

Description

Our client in Berkeley, CA is seeking for an Administrative Assistant. As the Administrative Assistant, you will play a vital role in supporting the smooth operation of our training department. You will be responsible for a variety of administrative tasks, including overseeing invoice documentation, providing assistance to their team, coordinating courses and events, and maintaining records. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative environment.

Key Responsibilities

• Oversee the monthly invoice documentation process with meticulous attention to detail.

• Provide administrative assistance, including managing the training department's email account and handling customer service tickets.

• Collaborate closely with the Training Team to ensure efficient workflow and program delivery.

• Assist in course coordination, scheduling, and sending event reminders.

• Support pre and post-training events, including setup and breakdown.

• Maintain accurate records of training data and generate reports as needed.

• Assist with registration using various platforms and conduct online marketing initiatives.

• Manage Continuing Education submissions to governing boards.

• Serve as a liaison with external stakeholders to provide information and support.

• Handle contract records and monthly invoicing for trainers and clients.

• Support new hire onboarding activities and assist with large event coordination.

• Contribute to the documentation of processes and policies within the Training Department.

• Perform other duties as assigned by the supervisor.

Requirements

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.

• Advanced use of MS Office Suite (Word, Excel, Power Point)

• Proven experience in an administrative role, preferably in a training or educational setting.

• Excellent organizational and time management skills.

• Strong attention to detail and accuracy.

• Proficiency in Microsoft Office Suite and online registration platforms.

• Excellent communication and interpersonal skills.

• Ability to work independently and collaboratively in a fast-paced environment.

• Flexibility to adapt to changing priorities and deadlines.

.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https:///~~~/us/en/terms) .